Each employing unit must preserve the following records for five years:

For Each Pay Period:

• Beginning and ending dates
• Largest number of workers employed each calendar week of the period

For Each Individual Employed During The Period:

• Name and Social Security account number
• Total hours worked each week, if less than full time
• Money wages paid (special payments included)
• Reasonable cash value paid in any medium other than cash
• Date hired, rehired, or returned to work after temporary layoff and date and reasons job was lost

 

Submit online or with Credit ACH

Submit remittances with your quarterly contribution report payable to the S.C. Department of Employment and Workforce. Forward all reports and remittances to:

S.C. Department of Employment and Workforce
Attn: Contribution Section
P. O. Box 7103
Columbia, SC 29202

 

EW must pre-approve any individual or organization producing facsimile forms before distributing them to employers, accountants, and others.

These companies include:

• Commercial printers
• Business forms companies marketing facsimile forms
• Tax software developers writing computer programs with computer-prepared forms
• Companies batch processing quarterly returns for employers using computers

Employers, accountants, and others using the forms, software, services, and products above must require vendors to show their DEW approval letter.

Request for Determination of Insured Status (Read Only Form)

Request for Separation Information

Request For Separation Information Registration Form

 

Use Form UCB-113 to report a mass separation of 25 or more workers on or about the same time. Use this form when you have no work to offer individuals and no job attachment exists between you and the worker. File these forms when 25 or more workers are separated upon approval by your local unemployment insurance claims office. Tell your workers the company requests a claim be started. To avoid duplicate effort the worker should not report to the local office until told to do so. Once the local office receives Form UCB-113, it will schedule the claimant’s visit. Download this form or get it from your nearest claims office. Do not use Form UCB-113 for a regular vacation period or any short-term layoff.

File UCB-114 for short-term layoffs. For more information about filing Employer Filed Claims/UCB114’s please click here. Employers may file UCB-114 when a worker has performed no services because of lack of work or worked all available hours but less than his customary full-time hours and earned less than normal full-time wages because of lack of work during a claim week (seven-day period ending on Saturday). Such worker continues to have a "job attachment" relationship with the employer and earns less than his unemployment insurance weekly benefit amount. Report all earnings, including vacation pay and holiday pay, applicable to the week claimed.

You can file using this method for only six weeks per benefit year. After six weeks, the worker must report to the workforce center if still unemployed. Do not file UCB-114 if the worker isn’t able or available for work. These workers (claimants) must report to the nearest workforce center so we can investigate the situation.

 

Quarterly Wage Report
SCDEW-covered employing units must file Employer Quarterly Contribution and Wage Reports each quarter using Form UCE-101/120 (UCE-101 is the bottom half of Form UCE-120).

1st quarter due by April 30
2nd quarter report due by July 31
3rd quarter due by October 31
4th quarter due by January 31 

We file workers’ wage records by social security number, thus it’s essential you report the worker’s correct social security in the proper space on Form UCE-120. Reporting a worker’s wages under an incorrect social security number can make the worker ineligible for unemployment insurance benefits should he become unemployed through no fault of his own. (If an employee has failed to apply for a social security number, the employer must get one for him.)

We mail report forms to all employers by the 20th of the last month of each quarter. If you fail to receive forms you still must file reports.

Your contribution report must show the total wages paid during the preceding calendar quarter for covered employment, including employment in South Carolina and employment performed in another state under the Interstate Reciprocal Coverage Arrangement. You must also report employment outside the United States by US citizens, if any. (Quarterly forms packages come with instructions.)

 

To correct erroneous wages reported in previous quarters, submit a separate schedule showing the employee’s name and social security number, the correct wage amount, and the quarter the error occurred. Upon request, we’ll provide Form UCE-120-C, Statement to Correct Information.

 

When an employee works in South Carolina and another state, one of four tests determines whether DEW law covers that employee. Note: Uniform provisions with other states avoid conflicts and overlapping coverage when an employee works in more than one state for an employer. The application of any test must consolidate the reporting of the employee’s wages in one state or that test doesn’t apply.

 

Form UCE-120
Employing units covered by DEW law must file the Employer Quarterly Contribution and Wage Report each quarter.

 

Form UCE-120-C

 

Form STW-UI-1, School-To-Work Exempted Employment Certification

 

Regardless of how many people an employing unit employs, it must file Form UCE - 151, Employer Status Report. We use the form’s data to determine the employing unit’s liability status. An employing unit not liable should request the commission to determine its liability status.

If you acquire a business or a portion of an employer, notify the commission no later than 30 days from the quarter’s end during which the acquisition occurred.

An employing unit giving employment in South Carolina, either on a permanent or temporary basis, must file a status report with DEW. Do not report wages paid for employment in South Carolina to another state without DEW’s specific approval.

Instructions for Completion of Employer Status Report - Inst-151

 

You need Adobe Acrobat Reader 3.0 or later to print or view these forms. To download free viewer, click here. Note: You must submit Employer Tax Information forms on white paper.

Form UCE-101 BA, Employer Request for Benefit Address Designate an address for all benefit documents.
Form UCE-101-S, Employer Report Of Change Report change of name, address, phone, etc.
Form UCE-120C-A, Statement To Correct Information, Continuation Sheet Continuation sheets to correct reporting of individual wages and totals.
Form UCE-120A, Employer Quarterly Continuation Sheet Report wages for additional employees beyond UCE-120's limits.
Form UCE-154, Election to Become an Employer Elect to become an employer not otherwise liable under the South Carolina Employment Security Law.
Form UCE-155 Election to Become Reimbursable Elect payment options for benefits paid quarterly.
Form STW-UI-1, School-To-Work Exempted Employment Certification Educational institution certifies to employer that a student is participating in a School-To-Work Program.
Why Can’t I Have A Blank Form?

 

Downloadable Forms
UCB-261 Offer of Work
APP-100 Request for Appeal
APP-111 Request for Higher Authority Appeal
UCB-113 Mass Separation Report -- Total Unemployment

Viewable Forms Only
UCB 101 Request for Determination of Insured Status
UCB 101S Request for Separation Information
UCB-103B Determination of Eligibility for Benefits
UCB-103 Determination by Claims Adjudicator on Claim for Benefits
UCB-104B Initial Determination of Status as an Insured Worker
BPC-179 Wages Paid to Worker by Day

 

UCB-303 Work Search Form
Interstate Claimant Work Search Form
276 RIC - Availability Questionaire - Interstate Form
EB-303 - Record of Work Seeking Activities - Extended Benefits

 

The Diskette/CD Wage Reporting System tracks year-to-date wages to calculate quarterly excess and taxable wages. It automatically calculates contributions and contingency assessments due based upon an account’s assigned tax rate. The system also generates a summary page useful in completing the UCE-101, Employer Contribution Report.

We developed the Diskette/CD Wage Reporting System, SCWages so employers can report quarterly employee wages using a PC diskette or CD instead of listing them on paper. You are not required to use the system.

The system requires a PC running one of the following operating systems:

Windows 95™
Windows 98™
Windows 2000™
Windows NT™ or Windows XP™.

The system requires 20 MB of free disk space for installation. You will also need a 3.5” floppy disk drive capable of writing to a high-density (1.44/1.2 Mb) diskette or CD burning capabilities. You must print forms on a laser jet printer.

To receive a copy of the program, fax 803.737.5679 or email wmanos@dew.sc.gov. For SCWages Program support, contact Joe Ervin at 803.737.2451 or jervin@dew.sc.gov.

Program Features
Update Employee Wages—Update wages on a quarterly basis after initially entering employees.

Import Wage Data—Import wage data from previous system versions and also import wage data from a text file.

Add/Delete Employees—A simple way to enter new employees into the system or delete employees no longer employed.

Delete Multiple Employees—Simultaneously delete multiple employees.

Compute Quarterly Contributions—Compute quarterly contributions, contingency due, and wage totals for any quarter.

Prepare Filing Diskette/CD(s)—Prepare a filing diskette for a single employer or multiple employers for any quarter.

Printing Capabilities—Available printing options:

Employee List—Print an employee list, including quarterly and year to date total wages.

Contribution and Wage Report—Print a contribution and wage report using blank forms from the DEW.

Computed Quarterly Contributions Report—(For bubble jet, ink jet, impact or dot matrix printers) Print a report of total, excess, and taxable wages and contributions and contingency to be transferred to the DEW’s form mailed each quarter.

Add, Update, Delete Employer Data—A simple way to enter additional employer records.

Other Options/Features
Find—Find employers by account number or name and employees by Social Security number, last name, or first name.

Print Options (Prepare Filing Diskette/CD(s))—Print a hard copy of employees reported for each employer, employers reported on the diskette and/or the contribution report. Print multiple copies of “reports.”

Sorting (Ascending/Descending)—Sort employees by Social Security number, last name, first name, and quarterly wages. In the Prepare Filing Diskette/CD process, users can prepare a hard copy of the employees reported via diskette/CD sorted by social security number, last name, or order in which the data was entered.

Set Taxable Wage Base—In the event the taxable wage base increases or decreases, this option lets users set the new wage base for all employers in the database. Currently, the taxable wage base is $7,000 for each employee; setting this option is not required.

"Quick Start" instructions on the program's installation and operation.

For SC Wages Support contact Joe Ervin, 803.737.2451 jervin@dew.sc.gov

 

We prefer you use our forms, though we accept facsimiles of the Employer Quarterly Contribution and Wage Report (Form UCE-101/120) only if produced to our exact specifications—4 ¼ inches by 8 ½ inches. Form UCE-101/120 (Available for viewing only.) If you can’t produce an exact facsimile, use our pre-printed form. For more details, see Why Can’t I Have A Blank Form?

Details On Dual Forms UCE-101/120
Forms UCE-101 and UCE-120 are printed on the same page; however, a perforation separates the forms. If you can’t perforate your facsimile, submit the forms on separate pages.

 

The print color for Form UCE-101’s hand constraint area is Pantone 444 U at 10 percent density. Print for the remainder of the form is Pantone 444 U at 100 percent density. The vertical lines’ width between the hand constraint boxes is 20 thousandths of an inch and the vertical line’s width between the dollars and cents’ boxes is 30 thousandths of an inch.

If the data in the hand-constraint area is typed, the print should be right justified. The hand-constraint boxes will not be necessary if the data is typed. Please note that items 2 – 5 are underlined; items 6 and 7 must not be underlined. Commas and dollar signs should not be printed in the data fields.

Scanline Specifications--Form UCE-101, Contribution Report
Check Digit Specifications for Contribution Report
Barcode for UCE-120, Wage Report